Friday, May 31, 2013

Graphs, the Best Way to Communicate Results

Monitoring and Evaluation always requires Graphs

Congratulations, you finally completed your first round of Project or Programme Monitoring activities as the person responsible for Monitoring and Evaluation. Your supervisor extends a strong handshake in advance signalling to you how much input you bring to the organization. However, more still needs to be done because before long you have to write a Monitoring and Evaluation report. Everybody in the world of Research know deep down how Report writing can be so challenging and so frustrating. Research dear friends is just that....Research. You have to think about data analysis, data collection, report writing and consolidation and interpretation. Fortunately data collection is a piece of cake but data analysis and report writing has killed even the PHDs as we know them today. The biggest problem in analysis is that you have to draw the right meaning from the data. One best way to do it effectively is by using the graphs. Graphs dear researchers, is so easy and straight forward.

Graphs and Project Monitoring results makes your Report look better.

You have to understand one thing, as a person responsible for Monitoring and Evaluation communicating your findings effectively will draw the line of whether there is any progress being done or there is absolutely nothing at all. Project Monitoring reports should always have graphs present because it is much easier to draw conclusions from graphical representation. Here are just a few pointers as to why graphs make your report look better and why it will score you high when people read your project monitoring reports;

1. Significantly neat way to communicate results; Monitoring and Evaluation reports should be neat and attractive and should draw your readers to want to actually read your reports. Lets face it, nobody has the time to read your whole report word for word, but they certainly have the time to look at your graphs. What makes your graphs so captivating, graphs dear researchers speak volumes and they have the power to change the minds of your readers in an instance.

2. Significantly effective way to draw conclusions; Project Monitoring reports become a lot more easier to communicate results and draw conclusion when the graphs are well placed and how your numerical values pictorially. Again, who wants to waste time reading all the text you ve written when they can just direct their undivided attention to graphs. You can draw your own conclusion without even having to read any texts. Great way to draw conclusions great way to communicate report findings. Thumbs Up!!

3. Significantly much more interesting; How do you tell the difference between whats hot or whats not? Or how do you tell the difference between a completely interesting movie from one that's just plain boring? You got to admit that Graphs add a bit of color to everything in your reports. Project Monitoring reports should be very interesting to read and fun. Sometimes its hard to tell whether reading a report is worth the effort because it is plain boring. Project Monitoring reports must have colorful graphs such as pie charts, bar charts or linear charts. Have one of these in your Project Monitoring reports and you will just blow your supervisors minds.

Next time or sooner than you think, we will dive deeper into understanding how to make useful graphs that communicated findings effectively and that can make an award wind Project Monitoring Report.


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